Setup Guide AUS
First time? refer to the Let's Get Started article for help with logging in and navigating.
The following is a guide to setting up the Wisenet application. The setup is designed to help fast track your onboarding.
About this guide
This guide provides an index to articles to help you set up your Wisenet application. As you work through each article, you can return to this page by clicking on the following icon in the 'See Also' section:
Note: You must be logged into Wisenet to complete the following steps. Please contact us on 1300 365 384 if you haven't received the user invitation.
There are two parts to the setup:
- Portal Setup
- LRM Setup
There are two access levels for the Portal: Portal User and Portal Administrator.
- The Wisenet Portal allows you to have a single login to all the Wisenet profiles and products that you are associated with.
- Users are all the people that have been invited to log into the Wisenet student administration database for this organisation.
- With the Wisenet Portal, a Portal Administrator can easily add and delete users for your organisation.
The following setup information is only available for Portal Administrators.
|Step||What should I do?||Article Links|
Access and becoming familiar
Note: There is no limit on the number of allowed users. User accounts should not be shared for security purposes
Know your My Account tab
If you are not an RTO(AUS) Registered Training Organisation, you can skip this step
| There are a number of settings that you can customise via your Wisenet Portal. You do not need to set these all up now; however, the key settings that you need to set up relate to exports:
|View and Edit portal settings|
|Step||What should I do?||Article Links|
Enter Organisation Details
| Enter your organisation's contact and registration details
||Organisation: Add Organisation Details|
| This is a mandatory step for all VET(AUS) Vocation Education and Training providers. All VET(AUS) Vocation Education and Training students are under one of two broad types of contracts:
It is highly recommended for all other training organisations.
|Add a new Contract and Training schedule|
Add delivery locations
| Enter your delivery locations. This is mandatory for all training providers who:
It is highly recommended for all other training providers
|Locations: Add and edit a Location (Australia)|
Add Workplaces & Schools (Optional)
| You can record and track Workplaces and Schools in the Workplaces section. You should complete this step if you:
||Workplaces: Add or Edit Workplaces|
Setup Staff Details
|The Staff section is where you record details of your Organisation’s staff, including: trainers, assessors, education & training managers, administrators or consultants/contractors.
In this section, you can also upload documents that are required for internal or auditing purposes such as:
|Go to the Staff: Main Page or follow 3 steps below:|
Check Courses uploaded for you
Check the Courses and Units that Wisenet uploaded for you (if applicable) to ensure that all course and units are uploaded and have AVETMISS(AUS) Australian government reporting instrument details entered:
Add remaining Courses & Units
Add Courses & Units that Wisenet cannot upload for you (e.g. Non-accredited courses, Higher Ed courses, Non-VET(AUS) Vocation Education and Training English courses, Internal Courses etc )
Set up Learner App (Optional)
|The Learner App allows Learners to access their personal details and course enrolment. There are a number of configuration options to tailor the Learner App to your organisations needs.
Note: Optional. Skip this step if you are not planning to allow Learners to log in. You can always set this up later.
You should set this up if you intend to provide Learner access to:
|Go to the Student Portal: Main Page page to set up the following:
Set up Ureport and Message Templates (Optional)
Your message and document generation can be completely consistent and on-brand when you use our customisable templates
This step is also essential if you plan to use Learncycle Automation or Overnight CAN/Invoice for VFH
Set up CourseIn Wise.NET a course is usually a qualification or short course Offers, Add Students and Add enrolments
| Once these tasks have been completed you are ready to start using the application and can book your training in. Please contact 1300 365 384 to book your training.
You can now start setting up CourseIn Wise.NET a course is usually a qualification or short course Offers, adding and enrolling students.
VFH & FH providers: see the HEIMS Help guide to changing student management systems